WorkExpo provides three separate methods for archiving your data.
- The Archive Wizard.
- Advanced Archiving.
- The End-Of-Year Rollover wizard
Each of these methods has pros and cons and depending on your situation you may choose one method over the other becuase it suits the way you work and your particular requirements.
The most efficient and effective way to archive your data is to always archive your arrangement records first.
Then archive student or employer records as a second step. This means that if you wish to restore at a later stage you can restore the student and employer records first, then restore the arrangement record. If you try to restore an arrangement record without first restoring the corresponding student or employer record you will delete the arrangement record rather than restore it. This is because an arrangement can't exist without both related student and employer records.
- The automatic archive wizard will always archive records in the correct order so that there's no likelihood of losing data.
- You should archive all arrangement records for a period of at least five years. You can always print a copy of an archived arrangement record even if you have deleted the relevant student and employer records.
- Consider archiving student records for a period of one to two years before deleting them.
- Consider archiving employer records who no longer offer work experience placements or for some other reason are no longer part of the program.
- You can restore, delete or print an archived arrangement record once in the archive.
- Archived records can be restored or deleted from the archive. Once deleted from the archive they cannot be restored.
- Archived records are part of the file Data.mdb. When you save or backup this file you will also be backing up your archives.
- Double-clicking on any archived record in an archive will show details for the record in addition to further options.
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Arrangement records: First Into the Archive - Last Out of the Archive. |